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Question and Answer: How can I see my Microsoft SharePoint Calendar events in Microsoft Outlook?

  
  
  
  
  

Microsoft Office 2007We get this question often which makes perfect sense. After all, if you are using Microsoft Outlook, and have the benefits of the Outlook Calendar, doesn't make sense to want to view your SharePoint Calendar events in the same Calendar and not have to go to SharePoint to manage these events?

The answer is yes you can view your Microsoft SharePoint Calendar events in your Outlook Calendar and it is simple to set that up. Below are the steps that are involved in connecting your SharePoint Calendar to your Outlook Calendar, however, keep in mind that if you are using Outlook 2003, this would be a one way connection. You will be able to view the events but not edit them or add new events. However if you are using the Microsoft Office 2007 suite of applications, you will be able to make updates in Outlook 2007 and these updates will show up in SharePoint.

Here is the process of connecting your Microsoft SharePoint Calendar to your Outlook Calendar

From your SharePoint Calendar, select Action, and then select Connect to Outlook

microsoft office 2007

As soon as you do so, you will be prompted for your user name and password and a new calendar will be created in Outlook:

microsoft office 2007

And now you can view this Calendar in Outlook and if you are using Microsoft Office 2007, you will be able to update it from Outlook.

More Resources

 

Comments

We have multiple calendars in Sharepoint, and it's handy to bring up or hide various calendars for different teams and initiatives.
Posted @ Thursday, February 18, 2010 2:28 PM by Jim
very helpful :)
Posted @ Thursday, February 18, 2010 2:29 PM by Donna
That's almost too easy! Great Tip!
Posted @ Thursday, February 18, 2010 2:29 PM by Joe Riddle
Thank you. This was very helpful!
Posted @ Thursday, February 18, 2010 2:29 PM by May
We struggle with explaining the benefit in using SharePoint Calendars vs. Outlook calendars - duplication of work 
 
Posted @ Thursday, February 18, 2010 2:29 PM by Bev
This was helpful as I had no idea how to do this
Posted @ Thursday, February 18, 2010 2:30 PM by Ann
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