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The Results Curve: How to Manage Focused and Collaborative Time

Less-Is-More Blog by Pierre Khawand

Yes you can empty your e-mail inbox! And we proved it (next session coming up on August 5)

Posted by Pierre Khawand on Fri, Jul 09, 2010 @ 11:57 AM

empty your e-mail inbox
It does seem out of reach for many business professionals, but it is not, as we provided in the special webinar that we conducted last week. In this webinar, and after we explained the process and demonstrated the techniques, and answers participants questions, we gave everyone 20 minutes to work on their e-mail inbox and try to process as many e-mails as possible.  
The results were plausible. Before we started the session, we asked the participants to tell us how many e-mails they had in their inbox. The poll consisted of the following answers:
  • Less than 25
  • Between 25 and 50
  • Between 51 and 100
  • Between 101 and 500
  • More than 500

Here were the answers before and after the session

   Before   After 
 Less than 25   0%  20%
 Between 25 and 50  0%  0%
 Between 51 and 100   18%  30% 
 Between 101 and 500   27%   30%
 More than 500  55%  20%
PS: Please note that the percentages don't add up to 100% because not all participants participated in the poll
What made this possible is not just the process but also the focused time we took to work on it. The face that we were doing it as a group provided an additional motivation and make this goal of emptying the inbox a shared goal--we were all in it together. 
If you are feeling overwhelmed by your e-mail inbox, consider transforming e-mail from being an ad-hoc activity to being a structured activity, and instead of being on e-mail all day long, spend focused time on e-mail, and then leave it alone and focus on the more important activities. Check out the resources below to get this started.

Additional Resources

Hope you will be able to join us at the next session on August 5, 2010.

Topics: getting organized, email management