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Less Is More Blog Productivity Tips

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Less-Is-More Blog by Pierre Khawand

Pierre Khawand

Recent Posts

Take control of e-mail interruptions! 3-min CBS News MoneyWatch video

Posted by Pierre Khawand on Tue, Sep 27, 2011 @ 09:43 PM

Taking Control of E mail InterruptionsIn this video session at CBS News MoneyWatch, we got to work at the whiteboard again. The topic was “taking control of e-mail interruptions.” I drew and explained how most business professionals handle e-mail today (the shocking truth!), and then demonstrated how we can significantly improve on this “bleak” picture and transform e-mail from being an ad-hoc activity that has “us” under control, to a structure task that “we” have under control.

In doing so, we take control of one of most ubiquitous and detrimental interruptions of all, and that is e-mail interruptions!

What are you waiting for? Don’t wait for the next e-mail beep, instead listen to this 3 min video and start taking action now. And don’t keep it a secret. After all, e-mail is a shared responsibility.

Additional Resources

 

Topics: time management tips, interruptions, email management

Time for a workflow audit by Seth Godin, summary+commentary by Pierre Khawand

Posted by Pierre Khawand on Wed, Sep 07, 2011 @ 08:27 AM

Haven't heard about our summary+commentary (s+c*d) format? Learn more!

Summary

seth godin productivitySeth Godin suggests: "Go find a geek. Someone who understands gmail, Outlook, Excel and other basic tools. Pay her to sit next to you for an hour and watch you work. Then say, 'tell me five ways I can save an hour a day.' Whatever you need to pay for this service, it will pay for itself in a week."

Commentary

We hired geeks and business people and watched them work, and packaged the results in dozens of technology workshops. But the biggest finding was that time saving is not about technology and tools, but about thoughts and behaviors. We studied these! Hence the Accomplishing More With Less Methodology. Here are 3 of the behaviors: a) Stop constantly interrupting yourself and others b) Stop checking e-mail compulsively c) Stop getting busy with the small stuff!

Discussion

How do you waste or loose time? Is it technology and tools? Which ones? Is it in your thoughts and behaviors and which ones? Do you consider yourself efficient? Do you consider yourself effective? How much do you reflect on these topics? What feedback do you get from others? Are you getting the results you want?

Topics: summary-plus-commentary, time management tips

Email is dead!

Posted by Pierre Khawand on Wed, Aug 31, 2011 @ 04:00 AM

Guest blog article written by Steve Loosley, Tech Blogger

Do you receive hundreds, if not thousands, of emails each day? I’ve got good news. Help is on the way!

Email: the old way of sharing

Every morning your inbox is full. 

  • Many messages have no significance, so you delete, delete, delete, and occasionally archive. 
  • Some messages are of interest, so you sort through reply-all after reply-all, wondering if these people bother to read each other’s comments. 
  • A few messages are addressed to you alone. Some you share with others to get their input, and some are private, for your eyeballs only. 

You know the routine: it’s slow, tedious, and laborious. It’s what we’ve come to call work. And, work it is. 

Email is dead.

We have no use for email! We have a completely new way of sharing information.

Google+: the new way of sharing 

Imagine if email was “socialized” and “integrated.”

Imagine if you could rank, comment, and reply to the comments of others, all in real time.

Imagine if you could conduct surveys and gather feedback, whether internally or externally, without sorting through email after email.

Imagine if you only had to check one inbox, not three or four — not Gmail, Twitter, Facebook, blogs, and RSS, but one inbox. 

You can quit imagining!

Google Plus socializes email and integrates everything into one inbox, what Pierre Khawand calls The New New Inbox.

Let’s illustrate the power of G+ by studying a piece shared by +Mark Striebeck, the Gmail frontend and development manager. Notice that the piece is 

  • Socialized internally with the Gmail team and externally with the Public Circle.
  • Socialized through the +1 Button, a reader approval ranking.
  • Socialized through Sharing, where readers share the piece with others.
  • Socialized through Comments, where readers interact with one another and with Mark. 


g social

In the old email era, Mark would have (a) emailed the Gmail team; (b) emailed all Google employees internally (c) written a blog; (d) tweeted that he had written the blog; (e) subscribed to the blog comments; (f) posted on his personal Facebook wall; (g) posted on the Gmail Facebook wall, if they had one; and (h) worked late into the night as his Gmail inbox overflowed. 

Google Plus integrates your "email" into one inbox, the New New Inbox. G+ streamlines and overhauls how we share information personally and corporately. 

Email is dead.

What do you think? Can Google+ socialize and integrate your email, even at work? 

If you would like an invitation to join G+, please leave a comment below, note your interest, and we’ll do our best to make sure that you receive an invitation email as soon as possible.

Additional Resources

Google+ Project Website 

Accomplishing More With Social Media Webinar Series: 9/19, 9/26 (12:00 to 1:30 pm Pacific Time)

LinkedIn for Sales Professionals! Webinar: 8/5 and 10/14 (9:30 am to 11:00 am Pacific Time) 

Topics: Google+, Technology

Google+, the end of Twitter, and the rise of Facebook

Posted by Pierre Khawand on Mon, Aug 29, 2011 @ 04:00 AM

Guest blog article written by Steve Loosley, Tech Blogger

Given that social media's history spans less than a decade, it's a fool's errand to predict what social media will look like in 10 years, let alone in 10 days. Bear with me as I play the fool. 

What does the future hold for Google+, Twitter, and Facebook? 

In the short term, expect Google+ and Facebook to match each other feature for feature. 

Google Plus recently unveiled games. You'll still have to use Facebook to play FarmVille or CityVille, but at G+ you can play Angry Birds or Zynga Poker. 

Soon, Google will begin offering business accounts similar to Facebook's. Currently, only individuals can configure G+ profiles. In the near future, businesses and brands will have Google+ accounts and profiles. 

Google+ will soon enjoy tighter integration with other Google products, from Search to Gmail. The Google interface will provide a seamless experience as users move between Gmail, G+, Calendar, and so forth.

Expect the notification bar to be extended to all products. You will receive notifications for Gmail, G+ events, calendar actions, and shared Google Docs. Also, expect that you will be able to interact with your notification stream without changing tabs. 

Finally, look for Google to "socialize" all of its products, including docs and email. Email is dead. We will increasingly share and interact dynamically, especially within our work communities. Google Apps users will use G+ to share information within their workgroups, not Gmail. (More about this in our next post.) 

Facebook recently updated its privacy settings to match Google's. You can bet that Facebook is working night-and-day with Microsoft's Skype to offer integrated, multi-user video collaboration like G+ Hangouts. 

Expect Facebook to implement a more selective, circle-like way to share information. "Circles" are a must for Facebook, since it's the one feature that sharply differentiates Google+ from Facebook

Facebook will respond to Google's tight integration by offering all of Google's services, including Search and Gmail. That's right: Facebook will enter search. Look for Facebook to introduce a more robust email interface and to offer more and more Google-like services and apps

Facebook's mobile client will also be extended to match Google's unified experience, especially on the Mac iOS platform. Your iPhone's email, calendar, and notes apps will all be synced with your Facebook account. 

Lastly, Facebook will further postpone its IPO until its feature set, including search, is on par with Google's. 

Twitter will continue to enjoy a loyal following, but by any metric — user-base, active users, tweets, or time — Twitter will remain a niche player with a limited, if not shrinking, user base.

Twitter will differentiate its product from Facebook and G+ by focusing on what it does best, namely, offering organic, real-time current-event reporting, commentary, and discussion. 

Lastly, Twitter's revenues will wane. It's new "promoted tweets" business model is inherently flawed — Who, for example, searches for "Ford" on Twitter when shopping for a new car? Look for an IPO within the next 24 months, but don't expect the offering price to match it's recent $US 8 billion valuation. 

What does all of this mean? Will one site win?

Nope. The odds are zero that one social media site will win. Social media sites are communities, and different sites attract different cultures. One site cannot be all things to all people. 

As simple as G+ is to the predominantly male, techie, early adopters, G+ is anything but simple for most users. The "circle" metaphor is confusing. Techies like messing and tinkering with stuff. Non-techies want to use stuff. For most, there is no reason to leave Facebook and learn another service.

Arguably, Google+ will continue to enjoy strong acceptance with the tech crowd, and longer term, G+ will find growth among Google Apps users. G+ will revolutionize how Google Apps users share information within corporate environments. And, G+ will also gain traction in education, where circles and hangouts can bring educators and students together virtually. 

Facebook, however, will remain king. It's dead simple to use. You can teach your parents how to use Facebook in one or two sessions. More importantly, with its 650 million users — 300 times that of Google+ — if you want to share with your friends, most likely your friends are on Facebook

Summing up, Google+ will make Facebook stronger and more robust. Facebook will match Google across all of its products, including circles, email, and search — Yes, Facebook will assuredly enter the search business! Twitter, a strong niche player, will disappoint its investors. 

What do you think? What does the future hold for social media? 

It's your turn. Go ahead, call me a fool! What do you think?

If you would like an invitation to join G+, please leave a comment below, note your interest, and we’ll do our best to make sure that you receive an invitation email as soon as possible.

Additional Resources

Google+ Project Website 

Accomplishing More With Social Media Webinar Series: 9/19, 9/26 (12:00 to 1:30 pm Pacific Time)

LinkedIn for Sales Professionals! Webinar: 8/5 and 10/14 (9:30 am to 11:00 am Pacific Time) 

Topics: twitter, Google+, social media, Technology

Study: Will You Abandon Facebook in Favor of Google+? by Brian Solis; summary+commentary by Pierre Khawand

Posted by Pierre Khawand on Fri, Aug 26, 2011 @ 06:00 AM

Haven't heard about our summary+commentary (s+c*d) format? Learn more!

Summary

abandon facebook brian solisBrian Solis poses the above question to get us to reflect on the strengths and weaknesses of each social media platform, and on how we would allocate our time on these platforms--hoping that this exercise will lead to finding the optimum balance. About 2000 participants voted and the results are shown in the graph on the left.

Brian points out that Google+ reached 25M users in less then a month (took 3 years for Twitter and Facebook), and he shows very informative graphs segmenting these users by country, by age, and by gender. US is leading the pack and so are males ages 25 to 34. Brian concludes though that Just like the traditional TV networks co-existed and continued to attract people through different content, this will be true for social networks.  Read Brian's article in full!

Commentary

I was delighted to learn that Brian's intent was to get us to reflect on how we use social media. This is something that we don't do often enough. In terms of the platforms, I believe that Google+ has addressed many of the shortcomings of the earlier platforms and is going to reap the benefits. However, it won't be too long before Facebook and others respond. This means improved privacy and features to all!

Discussion

Where are you on this issue? Will the circles of Google+ lure you away from Facebook or not? Or maybe you haven't even ventured into Google+ or not even into social media? And why or why not?

Topics: summary-plus-commentary, Google+, social media

Google+ Facebook, and Twitter: which is best?

Posted by Pierre Khawand on Thu, Aug 25, 2011 @ 04:00 AM

Guest blog article written by Steve Loosley, Tech Blogger

In a recent post about Google+, one person astutely wondered, 

How are people feeling about Facebook vs. Google+? I have both but am not completely sure Google+ is better. 

This is a great question! 

Is Google+ better than Facebook? Twitter? 

Let's begin by asking, What is the difference between Google+, Facebook, and Twitter? 

Google+ has the potential to replace most, if not all, of the services that you currently use to share information. 

Rather than send email, use G+ to share your thoughts with only one person. Rather than post to a blog, use G+ and make your thoughts public. Rather than tweet, use G+ to share your 140 characters with everyone.

Use Google + to share indiscriminately with a large circle of "friends," and you’re back to Facebook.

Share discriminately with a select circle of associates, rather than send a bulk-email, use a listserv, or configure an invitation service. Share with yourself, rather than opening a journal. Share photos with your family, rather than uploading to a third-party photo-sharing service.

Google+ is highly configurable and potentially replaces a wide range of services — email, Facebook, Twitter, blogs, invites, listserv, and photo-sharing. As one well-known blogger explains, “You simply say what you have to say, then decide who you’re going to say it to.”

But, does this mean that Google+ is better than Facebook and Twitter?  

Absolutely not! No. 

If I want to share information with my sister and her family, then I better go to Facebook. They don't use G+. If I want to view my daughter's pictures from her summer internship, I know that I better coax her to share a Facebook link. All of her friends are on Facebook.

If I want to track a current event in real-time, such as the recent events in London, then I better turn to Twitter. If I want to share something with my dad, I better use email. 

In general, I better choose the communication tool — G+, Facebook, Twitter, email, blog, and so forth — that best suits my audience and purpose. 

What do you think? Which social-media site best suits your needs? Why? 

Please share your thoughts in the comments below!

If you would like an invitation to join G+, please leave a comment below, note your interest, and we’ll do our best to make sure that you receive an invitation email as soon as possible.

Additional Resources

Google+ Project Website 

Accomplishing More With Social Media Webinar Series: 9/19, 9/26 (12:00 to 1:30 pm Pacific Time)

LinkedIn for Sales Professionals! Webinar: 8/5 and 10/14 (9:30 am to 11:00 am Pacific Time) 

Topics: twitter, Google+, social media, Technology

Google+ Putting it to work

Posted by Pierre Khawand on Mon, Aug 22, 2011 @ 04:00 AM

Guest blog article written by Steve Loosley, Tech Blogger

Google+ is about sharing on the web, just as we do in real life. Today, I want to help you put G+ to work. Let's explore ways in which you can leverage G+. 

Organize an evening with friends. Share your plans with specific friends — location, time, and details. Your friends can interact with each other in the Comments section in real time. Rather than exchanging countless emails and text messages, Google+ can streamline your planning.

Publicize an event. Share an event, whether a guest speaker or even a committee meeting with your audience. Allow others to comment on the details. You might even negotiate the meeting agenda.

Write a blog. Leverage your stream to promote your interests and passions. Make your posts public so that anyone can read them. Allow others to interact and comment; make yourself available to your readers. G+ is flattening the world by dramatically facilitating the exchange of information between and within all cultures and social groups.

Write a micro-blog. Rather than a traditional blog, like the previous suggestion, keep your sharing short and simple, Twitter-style. Make your point in a few characters, and share it with the world.

Get feedback about a product or project. G+ developers are showing us how to interact directly with end-users. They get immediate feedback on feature sets, and occasionally, they invite users to Hangouts to gather ideas.

Hold office hours. University professors are already planning to use Hangouts in lieu of traditional office hours. Organize Hangout help and review sessions.

Meet with your book club. Why drive 30 minutes to meet and discuss this month’s book. Organize a Hangout and share on the web. Additionally, each week pick someone to write and share thoughts about the reading, and encourage others to reflect in the Comments.

Get advice. Where should we have dinner? Where should we visit? What should we wear? How do I do Calculus? Share your question, and brace yourself for a flood of advice

The ways in which to use G+ are unlimited. We've only scratched the surface.

How do you use Google+? Please share your experiences in the comments below.

If you would like an invitation to join G+, please leave a comment below, note your interest, and we’ll do our best to make sure that you receive an invitation email as soon as possible.

Additional Resources

Google+ Project Website 

Google+ Support Site 

Accomplishing More With Social Media Webinar Series: 9/19, 9/26 (12:00 to 1:30 pm Pacific Time)

LinkedIn for Sales Professionals! Webinar: 8/5 and 10/14 (9:30 am to 11:00 am Pacific Time) 

Topics: Google+, social media, Technology

Are Scorecards and Metrics Killing Employee Engagement? By Adrian Ott; summary+commentary by Pierre Khawand

Posted by Pierre Khawand on Thu, Aug 18, 2011 @ 08:41 PM

Haven't heard about our summary+commentary (s+c*d) format? Learn more!

Summary

Adrian OttAdrian starts with a shocking story in which Delta personnel told U.S. Army soldiers who returning home from Afghanistan that they needed to pay $200 per person for each extra bag--not allowing them to proceed--a story that generated considerable buzz. So why didn't Delta employees apply better judgment and resolved this issue more elegantly?

Adrian uses this story to highlight an unfortunate trend in management: Rules and metrics becoming the driving factor in business, and limiting the ability of front-end customer-facing employees to use their judgment and make good decisions. Adrian highlights that while rules and metrics are important, rigid rules, which seem to be overly dominant, can backfire. The article concludes that instead of hiding behind rules, managers need to teach values and judgment, and give employees more leeway to make better decisions. Read Adrian's article in full!

Commentary

I found Adrian's analysis fascinating and insightful. The article made me question that value of leadership training which seems to be missing the issues highlighted above. I believe that organizations need to extend leadership training to all employees or maybe develop "followship" training that emphasizes good judgment and strategic thinking!

Discussion

What do you think? Are rules and metrics paralyzing employees and limiting their ability to make sound, customer-centered decisions? Do you agree that leadership training needs to be more inclusive? How would you address the issues highlighted by Adrian?

Topics: summary-plus-commentary, management, leadership

Introducing summary+commentary articles--making the Web a little easier to absorb!

Posted by Pierre Khawand on Thu, Aug 18, 2011 @ 08:40 PM

summary commentary articleThe summary+commentary (s+c*d) is an article that summarizes a longer article and provides a brief commentary about the longer article followed by discussion questions to the reader. The s+c*d is intended to help the reader understand the key issues that are covered in the original article, as well as the s+c writer's commentary, and then get engaged in the conversation.

Summary

The format is really simple but very specific. The first section (titled Summary) includes two paragraphs. The first paragraph (420 characters or so, i.e., 3 tweets long) provides an introduction or context setting.

The second paragraph (also 3 tweets long) provides the key points and conclusion.

Commentary

The second section (titled Commentary) includes one paragraph (3 tweets long) and provides the s+c*d writer's commentary. By the way, s+c*d articles have one visual and two links. One link to the original author and one link to the original article.

Discussion

Then comes the last section (titled Discussion and limited to 3 tweets) which is intended to engage the reader and entice them to comment and become part of the conversation. So what do you think about the s+c*d format? Do you have time to read full articles? Are you tired or seeing tweets and catchy subject lines and looking for more meaningful summaries and commentaries? 

In total, the s+c*d article is therefore 1680 characters or less (i.e. 300 words or less) with only one visual and only two links. See an example of the s+c format and please don't hesitate to write to me if you wish to contribute s+c articles to the less-is-more blog!

Topics: summary-plus-commentary

Google+ We'll help you configure Notifications

Posted by Pierre Khawand on Wed, Aug 17, 2011 @ 04:00 AM

Guest blog article written by Steve Loosley, Tech Blogger

When others share with you, you want to know about it, but notifications can be disruptive. Fortunately, Google+ allows us to customize notifications.

Let’s set-up your notification preferences.

Click the small sprocket or gear icon in the upper right corner of your G+ screen. In the drop-down box, click Google+ settings

g privacy 1

 

You will land on a page that allows you to set your delivery or notification preferences. You can receive notifications by (1) email; (2) SMS text messages; and (3) in the Google+ bar.

G+ allows you to customize numerous events, such as when you’re tagged in a photo, have a post shared with you, or are added to a circle. G+ even provides for notices when others comment about you in photos.

As you can see in the screenshot below, I turned off all of the notifications except “Shares a post directly with me.” A direct share is similar to an email, so I want to make sure that I do not overlook something shared only with me. 

g notifications

Even though I have most notifications turned off, the Google+ bar still notifies me about all events. The Google+ bar is the black bar at the top of your web browser. On the far right, you will see your name, followed by a small box with a number. The box turns red when you have unread notifications.

g notifications 3 

Click the notification box, even if it’s grayed out with the number 0, indicating that you have no unread notifications. A live screen will drop down with a list of your notifications. You can navigate through this list and even comment, just as you would in your main web browser.

g notifications 4

Google+ enables you to tailor notifications, and from the G+ toolbar, you can interact with your stream quickly and efficiently.

If you would like an invitation to join G+, please leave a comment below, note your interest, and we’ll do our best to make sure that you receive an invitation email as soon as possible.

Additional Resources

Google+ Project Website 

Google+ Help Articles on Notifications 

Accomplishing More With Social Media Webinar Series: 9/19, 9/26 (12:00 to 1:30 pm Pacific Time)

LinkedIn for Sales Professionals! Webinar: 8/5 and 10/14 (9:30 am to 11:00 am Pacific Time) 

Topics: Google+, social media, Technology